Exam Scrutiny Committee

CARITAS

Exam Scrutiny Committee

The Exam Scrutiny Committee of the College of Nursing is constituted to maintain the quality and confidentiality of the conduct of various examinations at the institutional level.

Aim:

To ensure that examination planning and implementation are done efficiently, and that an efficient examination system with clear guidelines is in place.

Quorum:

The quorum shall be 2/3 rd of the total members.

Frequency of meeting:

Once in three months and as need arises.

Functions Of The Committee:

Formulate and review the examination and evaluation policies.
Serve as a central body for the conduct of all examinations held at the college level.
Ensure confidentiality in the whole process.
Monitor the conduct of examinations.
Analyze the result of each examinations and suggest appropriate measures to improve the academic performance of the students.

EXAMINATION SCRUTINY COMMITTEE-2023

Chairperson
- Prof. Mrs. Twinkle Mathew
- Principal
Co-Chairperson
- Prof. Sr. Lisy John
- Vice Principal, OBG
Secretary
- Ms. Bindu Philip
- Associate Professor
Members
- - Prof. Ms. Smitha Paul
  - HOD, Medical Surgical
- - Ms. Praveena Prakash M
  - HOD, Community Health Nursing
- - Mr. Arun G Plathottam
  - HOD, Mental Health Nursing
- - Ms. Joslin John
  - HOD, Child Health Nursing
- - Prof. Ms. Rincy T Isaac
  - Research
- - Ms. Asha Liz Mani
  - Pharmacology
- - Sr. Amal SVM
  - Nursing Foundations

Policies of the Examination Scrutiny Committee:

Minimum two sessional examinations (for Semester students), and three (for all other batches) distributed throughout the academic year for each subject should be conducted in university exam pattern.
Half(for semester)/ one by third(all other batches) of the total portion can be included in each sessional exam.
It should be submitted to the Principal and she will select the question paper to be given.
It is the responsibility of the subject in charge to make sure that the theory classes of the portions of the scheduled examination should be finished at least 2 weeks before the given date.
Because of any unavoidable or unexpected reason if anyone find difficulty in completing classes in time, postpone the exam after informing the UG/PG Coordinator and principal and the rescheduled time table should be provided to the students.
Practical exams(Minimum one for undergraduates and three for Post graduates) will be conducted in university model at the end of clinical experience for undergraduates and after the completion of each 1/3 rd clinical specialty posting for post-graduates

At least two weeks(for semester)/ one month(all other batches) prior tothe date of examination the class coordinators shall prepare and display the exam notice and time tables for examinations, in consultation with the concerned HODs.
Exam time table should be signed by the class coordinator, course coordinator, exam scrutiny cell secretary and principal.
The concerned subject experts will prepare two sets of question papers with blue print for all subjects and it will be submitted to the principal and she will choose the question paper to be used in exam.
One invigilator should be appointed for every 25 students.
Answer sheets should be returned to the students within seven working days after the conduction of examination.
A PTA meeting is mandatory after the completion of each sessional examination.
After each sessional exam the outcome analysis can be done and it should be presented in the next faculty meeting by the class/ subject coordinators and it should be filed.

Standard Operating Procedure:

The subject in charge has to inform the HOD (person responsible to put question paper) about the question paper preparation well in advance ie minimum 2 weeks before and remind in between.
The concerned subject experts will prepare two sets of question papers in university exam format with blue print for all subjects.
It should be submitted to the Principal and she will select the question paper to be given.
3 days prior to the scheduled date, the subject in charge has to confirm from HOD that question paper is ready.
On the previous day of examination the subject in charge may remind the principal or exam scrutiny committee secretary about the time and venue of the exam and put a notice in the faculty group.
Before commencing the exam one member from the examination scrutiny committee may take it from the principal’s office in an enclosed cover and will hand over to the invigilator in the exam room.
The examinations which are planning to schedule in the afternoon can be from 1.30-4.30 pm and the morning time can be given for exam preparation.
The examinations which are planning to schedule in the morning can be from 10 -1 pm and 8 -10 am can be given for exam preparation.
The examinations which are scheduling on the same date can be planned at the same time and the venue can be the same if the group is small(less than 25) if possible.
Exams should be conducted on time and in accordance with the schedule. Attendance should be recorded prior to the start of the exam.
The invigilator shall handover the question papers and answers sheets to each candidate.
Strict silence is to be observed by candidates till the end of the Examination. No candidate is authorized to leave the examination room until the exam is completed.

Written statements shall be obtained from candidates detected committing examination offences. Exam scrutiny cell should ensure that the examination process is fool proof.
Before candidates leave the examination hall, the Invigilator must ensure that each candidate’s Script is collected.
One invigilator should be appointed for every 25 students.
The Supervisor shall handover the packets of answer scripts to the subject co-ordinator immediately after the Examination.
The receipt of the answer packets shall be acknowledged. The subject/class co-ordinator shall check whether all answer scripts of the examination have been received.
The answer scripts will be handed over to the concerned teachers and they should evaluate it with the help of prepared answer key.
Answer sheets should be returned to the students within seven working days after the conduction of examination. For the external subjects the class co-coordinators shall hand over the papers to the external teachers after verification.
A question paper file with answer key should be maintained for each subject by the subject co-coordinators.
The marks of internal examinations should be entered in the internal assessment register immediately after the declaration of results.
Date of examination and date of distribution of answer scripts should be entered along with the signature of the subject co-coordinator.
The results should be entered in the progress report.
After each sessional exam the outcome analysis can be done and it should be presented in the next faculty meeting by the class/ subject coordinators and it should be filed.

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Exam Scrutiny Committee

CARITAS

Exam Scrutiny Committee

Aim:

Quorum:

Frequency of meeting:

Functions Of The Committee:

EXAMINATION SCRUTINY COMMITTEE-2023

Prof. Mrs. Twinkle Mathew

Prof. Sr. Lisy John

Ms. Bindu Philip

Prof. Ms. Smitha Paul

Ms. Praveena Prakash M

Mr. Arun G Plathottam

Ms. Joslin John

Prof. Ms. Rincy T Isaac

Ms. Asha Liz Mani

Sr. Amal SVM

Policies of the Examination Scrutiny Committee:

Standard Operating Procedure: